This article covers the detailed mechanics of managing Collections. For payment workflows, see Payments.

The Collection Lifecycle

A Collection goes through three states:

1. Draft (In Progress):

   • You are still adding expenses and selecting players.
   • No amounts are finalized.
   • You can freely edit everything.

2. Distributed:

   • You have clicked "Finalize".
   • The total cost has been divided among the selected players.
   • Distributions (bills) have been created for each player.
   • Restriction: You cannot add/remove expenses without resetting the collection.

3. Collected:

   • All players have paid their share.
   • The collection is complete.

Editing a Collection

• In Progress: Click Edit to add more expenses or change players.
• Distributed:
  • You can remove a player if they haven't paid. The system will recalculate the remaining balance for everyone else.
  • You generally cannot change the amount of the expenses.

Deleting a Collection

• You can delete a collection if needed. This will remove all associated payment requests (Distributions).
• Warning: If players have already paid, deleting the collection will orphan those payment records. It is usually better to "Cancel" or just leave it.

Need help? Contact support at support@squadstash.com.